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A collections letter invoice is used by creditors and owners of delinquent accounts to notify consumers about paying and the ramifications if the account isn’t rectified. The invoice should detail the total amount owed, due date, minimum payment (if any), and the consequences if not paid.

Collection Letter Sample

A Collection Letter, also referred to as a debt collection letter, is a lastly reminder to someone who owes money on a past-due account before the account is sent off to a debt collection agency or challenged in a small claims court. Typically people, who with an account outstanding, will have a grace period to cure the default with a minimum payment. A collection letter is used to warn (not threat) the debtor that the grace period is about end. Fill out the sample collection letter below and attach it to the invoice requesting payment.

Dear ____________, On behalf of ____________ (Name of Creditor), we have sent multiple requests for payment in the amount of $___________ that remains unpaid and due by __/__/____ (Due Date). Please call __________ (Phone Number) to schedule payment or make payment payable to ________________ and send to this address: _____________________________. Please contact us so we can help you resolve this issue at your earliest connivance as this is an urgent matter. If payment is not made by the due date, your account will be closed and sent to a collection agency. If you feel that this letter is a mistake or in the event that you decide to dispute the claim, you must do so within 30 days from receiving this letter. Sincerely, (Name of Creditor)

When to Send a Collection Letter Invoice

Creditors with past due accounts can’t wait forever to be paid. Due to the Statute of Limitations (different for each State), a debt is only valid for a certain length of time. For example, in the state of California, a creditor has 4 years to collect a debt once an account becomes delinquent, therefore do not wait till last minute to send a collections letter invoice to a debtor as you will need to give proper time (usually a 30 day grace period) before sending an account to collections.