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Hotel Room Invoice Template

A hotel room invoice bills customers for stays in a hotel, motel, resort, or other accommodation on a per-night basis, plus any added fees which can result from room-service, housekeeping, wifi, parking, gym use, or other additional amenities requested or used by the guest. Upon check-in, the front desk staff will typically record the guest’s payment information and will invoice the customer for all charges at checkout.

Yes    No

Same as Company Address


Common Hotel Room Fees

Fees charged by hotels increase revenue but can upset guests if there are too many or if the fees are too high. Moreover, some guests expect certain amenities to be included in their stay. Ten years ago, it was acceptable to charge for WiFi, but now, customers may view this as an egregious charge. Fees can vary considerably depending on the location, but it would be wise to find a happy medium that leads to increased guest retention and satisfaction.

Some common hotel fees are:

  • Minibar restocking
  • Resort fees (highly controversial)
  • Parking fee
  • Local and international phone calls
  • In-room movie rentals
  • Laundry service
  • Early check-in and check-out fees
  • Gym/pool fee
  • WiFi

What Should be Included in a Hotel Invoice?

The following should be itemized in a hotel statement before delivering to the guest:

  • Fields for the hotel and guest’s contact information (names, addresses, emails, and phone numbers)
  • An invoice number for organized invoice records and end-of-year accounting
  • Number of nights stayed & the cost per night
  • An area for additional fees and their associated costs
  • Any taxes + other mandated charges
  • Total invoice amount

Hotel Staff Salaries & Hourly Pay ($/hr)

Hotel Manager

  • Salary: $46,300/yr
  • Hourly rate: $22.26/hr

Desk Clerks

  • Salary: $19,820/yr
  • Hourly rate: $9.53/hr

(Source: bizfluent)



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