The FedEx Commercial Invoice is a shipping document used for specifying the contents of a shipment, the final destination for the package(s), where they originated from, the value of the package(s), and other identifying information that helps customs agencies ensure goods are taxed correctly and do not contain any forbidden or dangerous materials.
How to Write
Begin by downloading the invoice in Adobe PDF (.pdf).
The following is how to complete each field of the invoice:
1 – Enter the day, month, and year that the item(s) were shipped (xx/xx/xxxx).
2 – If applicable, write any order, stock, invoice, and/or item numbers associated with the shipment.
3 – Write the full name and address of the individual or company shipping the item(s).
4 – Specify the full name and address of the recipient (individual or entity who is receiving the shipment).
5 – Write the name of the country where the item(s) are being shipped from.
6 – Enter the name of the company that produced the shipped goods.
7 – Write the country name where the goods are to be delivered.
8 – Print the name of the company that will be importing the goods (only if different than the recipient).
9 – Enter the twelve (12) digit Air Waybill Number (the FedEx shipping label number).
10 – State the currency that was used for the transaction (US Dollar – USD, Euro – EUR, Canadian Dollar – CAD, etc.).
11 – Reserved shapes, symbols, or other “marks” that are used for identifying the shipped item(s) quickly and easily.
12 – State the number of packages for each type of good.
13 – Write a short description of how each type of product was packaged.
14 – Include as in-depth of a description in the space that can be fit for each type of product/good.
15 – Enter the quantity (number) of each type of product in the shipment.
16 – Describe what a single unit of quantity consists of (example: 1 unit of product = a dozen oranges)
17 – The weight of each type of product.
18 – What a single unit is worth (in the currency listed in field #10).
19 – The total monetary worth of each type of product (quantity x unit value).
20 – Total number of packages in the order (sum field #12).
21 – The total weight of the shipment (sum field #17).
22 – Enter the value of the order (invoice) as a whole (sum field #19).
23 – Here, the individual in charge of shipping the goods is required to write their signature.
24 – Write the date that the signature was written.
25 – Check one of the three (3) options provided.
- FOB stands for “Free on Board” (the buyer is responsible for the goods after they’re shipped – least costly for the seller)
- C&F stands for “Costs and Freight” (the seller pays for all expenses except for insurance, clearance fees, etc. – moderately costly for the seller)
- CIF stands for “Cost, Insurance, and Freight” (seller pays for insurance that covers the shipment in the event it is damaged, lost, etc. – most costly for the seller)