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Event Photography Invoice Template

The event photography invoice is for use by photographers hired to take pictures of a business or social gathering. Depending on the event, the photographer’s responsibilities will be to capture the occasion in its entirety as well as speeches, presentations, acknowledgments, and any other notable moments.

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DescriptionPriceQtyAmountTax
Subtotal
Discount
$
%
Tax
$
%
Shipping
Total
Account/unlimited
Account/unlimited

Table of Contents

Event Photography Pricing/Rates

Clients appreciate straightforward pricing. A simple and effective way for event photographers to structure their prices is with two options: a full day (8 hours) or a half-day (4 hours). With each selection, it’s best to include a photo count. Additionally, event photographers should disclose a travel fee in case a customer inquires about an event that is outside the photographer’s usual area of business. List the areas (counties, cities, states) that you are willing to serve without travel fees on your pricing page or give a mile radius from a location.

All photographers offering services should require a retainer fee (50% is the norm). A retainer fee protects a photographer from last-minute cancellations, no shows, and postponed events.

Event photography covers award presentations, banquets, birthday parties, conventions, conferences, galas, political events, meetings, and reunions. If photographing a marriage ceremony, use a wedding invoice instead.

Event Photography Services (Example)Price
Half Day (4 hours) $900
Full Day (8 hours) $1700
Retainer 50% of Total Cost
Travel Fee $95 per hour

Event Photography Contract

An event photography contract details the event and all legal rules pertaining to the shoot and the use of the photos thereafter. A contract should be signed before the client pays the photographer any money.

A photography contract should cover the following:

  • Shoot location (including the date and personal info of client and photographer)
  • Total amount of shoot + non-refundable deposit
  • Copyright law (who has control over the photos after the shoot is complete)
  • Model release (allows the photographer to use the photos to promote their services in the future)
  • Other services (every photographer is different, therefore enter what is needed)

Event Photography Tips

For a successful event shoot, check off the following through the process:

  • Always require a non-refundable down payment, up to 50% of the total project cost.
  • Come up with a screening process for all clients by putting together a list of questions. This will help understand the client’s needs and better prepare for the shoot.
  • After signing an event photography contract, provide the client with a copy.
  • Photos should only be released to the client when payment is made in full. Use our online invoice software to bill and collect payment.

Event Photographer Salary and Hourly Pay ($/hr)

  • Salary: $57,268/yr
  • Hourly Rate: $28/hr

(source: ZipRecruiter)

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