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Wedding Photography Invoice Template

A wedding photography invoice is presented to a client for taking, editing, and providing professional images of a wedding ceremony. Typically, a request for the services will be submitted by the bride and groom, and the photographer will submit an estimate through a work order detailing what the photography service will cover (e.g., photo editing, number of hours, video, etc.).

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Wedding Photography Prices

A number of factors go into determining the cost of desired wedding photos, and each expense should be finalized and laid out in detail before the wedding. Finding a quality photographer located in the same area of the wedding is the first step in reducing what can be an expensive price tag. If the photographer needs to travel long distances to a wedding gig, the bride and groom are normally responsible for travel expenses. To follow, you’ll find a cost breakdown for wedding photographers as well as information about contracts and wedding photography packages.

Cost Breakdown

Total Average Cost – $800-$2,000

  • Hours – When offering a package, a wedding photographer makes anywhere from $15-$200/hr. This includes the wedding photoshoot (6-8 hours), editing (4-6 hours), and travel (1-2 hours).
  • Travel – Airfare, gas, miles, hotel accommodation may be an additional charge.
  • Tip – Giving a tip, with cash or check, at 5-10% of the total package is standard.
  • Photographers/staff – Hiring a solo photographer will be much cheaper than having two (2) or more photographers. However, it will be impossible to capture photos of both the bride and groom when they are separated.


A wedding photography contract is essential for the photographer. The contract protects the photographer from liabilities out of their control (e.g., severe weather) and guarantees that they are paid. Important clauses found in a wedding photo contract are:

  • Payment – Normally, a down payment of 25% of the total amount is due when the contract is signed.
  • Cancelation/Postponement – Allows the photographer to collect an additional fee in the couple cancels or postpones the wedding to another date. Photographers often collect 50% of the total amount if a couple cancels.
  • Wedding Coordinator – States that if there is no official wedding coordinator, the photographer is in no way responsible for anything outside of taking photos and their specific task.
  • Terms and Conditions/Copyright – Allows the photographer and the couple to state their preferences about who gets to do what with the photos after the wedding.


A wedding photography package often includes the following:

  • A pre-wedding consultation
  • 1 or 2 photographers to cover the entire wedding event
  • 600-800 photos covering the pre-wedding events, the ceremony, and the reception
  • Private access to photos online and the ability to download
  • An album printed on quality paper (extra cost)

Wedding Photography Tips

  • Photographers often use photos from previous weddings they’ve shot. By having clients sign a Print Release form, photographers can use images for promotional purposes, and the client can use the same images for their personal use.
  • Every camera produces a sound when a picture is taken. Turn off your camera shutter to reduce annoyances as it could disrupt videographers or the ceremony itself.

Wedding Photography Checklist

For photographers, nearly every wedding procedure is the same, but what each new bride and groom want is always different. Use this checklist to get a good feel of the bride and groom’s requirements before the wedding shoot begins.

  1. Make a plan with the bride and groom before the wedding. Does the photographer stay with the bride and the bridesmaids while they get ready? Does the groom want pre-wedding photos taken with him and his groomsmen? It’s important to put a plan in place so that the photographers know what to do when they arrive.
  2. Do not finish post-ceremony shooting until you have the following images: The bride with bridesmaids, parents (both individually and together), the maid of honor, siblings, and the entire group.
  3. Collaborate with the wedding coordinator or the bride and groom to review the schedule of events before the wedding. Make sure to be present and prepared for each dance, speech, and so on.
  4. Always be on the lookout for tender moments of the bride and her father, especially during the dance.
  5. After the cake is cut and the wedding is coming to a close, ask the bride and groom if there is anything else that should be done before calling it a day.
  6. Try to aim for 800 photos. This will give plenty of room to work with when editing.

Wedding Photographer Salary and Hourly Pay ($/hr)

  • Salary: $44,042/yr
  • Hourly Rate: $20.48/hr

(source: Payscale)



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