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Employee Hours Invoice Template

An employee hours invoice is used by part and full time employees to keep track of hours worked and request pay. Use this invoice if you are a nonexempt employee that needs to track and bill weekly wage fluctuations, overtime pay, and hourly wages.

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Same as Company Address


Exempt Employee Hours

Exempt employees are governed by the Fair Labor Standards Act (FLSA) which says that exempt employees are not entitled to overtime pay (which is 1.5 times their regular pay). The reason for this is because exempt employees are paid a salary and are not paid on an hourly basis.

Basic facts of Exempt Employees are as follows:

  • Must be paid at least $23,600 per year or $455 per week
  • Paid via a salary
  • Not entitled to earn overtime pay

Helpful Tip: Minimum wage jobs are nonexempt because the yearly pay does not exceed $23,600 which means that an individual earning minimum wage is entitled to earn overtime pay. The current hourly rate for minimum wage is $7.25 dollars per hour.

Salaried Employee Hours

An employee is deemed to be on salary if they are guaranteed a minimum amount of money to be received during any work week no matter the amount or type of work they put in. Many employers calculate salary on a per hour figure, which is quite common, but the leading indicator that determines an employee on salary is the guaranteed minimum amount of pay to be paid each week. Most employees that are on salary have an employee contract with their employer that governs the working relationship between both parties and the payment structure.

How Many Hours Can an Employee Work Without a Break?

In most states, after 5 hours of consecutive work, employees are entitled to a 30 minute break. The laws vary by state which can be seen on the US Department of Labor’s Table of Meal Period Requirements.

How Many Hours Does a Part Time Employee Work?

If an employee is not on salary and is not guaranteed a minimum amount of pay each week, that individual would be considered a part-time employee. There is no law restricting the amount of hours a part-time employee can work, therefore it is possible for an employee to work 40 hours per week and still be considered a part-time employee. What defines whether an employee is working part-time or full time is up to the employee and employer.



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