Equipment Rental Invoice Template
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An equipment rental invoice is a bill that collects payment for the leasing of equipment. The invoice states the total billed amount for the duration of the rental, the item(s) rented, the payment due date, and any notes regarding the rental, such as the drop-off location or instructions on the rental.
PDF, 
Excel & 
Word) or create one online!Types of Equipment Rentals
Essentially, any large, motorized, or industrial product can be classified as a rentable piece of equipment. They are often used for construction, manufacturing, yard work, and farming. In addition to rental-only companies, equipment dealers and construction businesses whose inventory is going unused will rent out vehicles and machinery to earn revenue during off-seasons or time between jobs. Common types of equipment that are rented out include:
- Forklifts
- Scissor lifts
- Skid steers
- Bulldozers
- Excavators
- Generators
- Hand & electric tools
Benefits of Renting Equipment
Renting equipment is not only for those looking to do one-time projects or the occasional painting job; it’s also frequently used by professional contracting companies. A company should only purchase a piece of equipment instead of renting it if the equipment will be used roughly sixty to seventy percent (60-70%) of the time. Additional factors for renting instead of purchasing include:
- Reduces costs
- Depreciation does not need to be considered
- No need to store and maintain equipment
- Can provide a near-instantaneous boost to inventory
- Allows a means of obtaining rarely-used, specialty equipment
Not sure where to start? Learn the basics in our complete guide on how to create invoices before customizing your template.
Sample
FAQs
Yes. Our Equipment Rental Invoice Template is completely free. No credit card required. No sign-up required to download or use. You are free to save it, edit it, or modify it to fit your needs.
Possibly. To edit an XLS or a Word document, you may need Microsoft Office installed on your computer. You can also possibly use Google Docs Online with your Google account
For help using Equipment Rental Invoice Template, check out our resource at How to create invoices, which covers everything you need to know to make your own invoices.
If you just need to generate invoices online without downloading anything to your phone or computer you can use our Free Invoice Generator