Labor and Materials Invoice Template
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A labor and materials invoice contains fields for recording both the hours and parts or products that were used during a job. The invoice is common for professions that involve construction, repairing, and installing.
PDF, 
Excel & 
Word) or create one online!Two Types
Materials ONLY Invoice – To send a receivable for goods and products only (quantity + cost per item). Service ONLY Invoice – To send a receivable for work provided (number of hours + rate).
When to Use the Invoice
Whether or not a company or freelancer should use a labor+material invoice is mainly dependent on whether or not the client is expecting the material cost to be included in the labor charge. For example, hairdressers don’t charge clients the cost of shampoo or conditioner – they only charge for the time dedicated to cutting hair. Another means of determining if the material should be separated from labor is if the client will ultimately use it at a later date, or it will continue to provide use/value for an extended length of time. For example, mechanics almost always (with the exception of routine service) charge parts separately to the labor dedicated to installing them. As an overview, materials, and labor should be separated individually if the following applies:
- The materials/products are expensive
- The product will be used for a considerable length of time
- The objects required to be purchased by the seller/provider are not routine (not factored into the labor cost)
What Professions Should use a Labor+Materials Invoice?
The following are examples of professions that often separate the labor and materials that went into the completion of a job:
- Contractors
- Construction companies
- Carpet installers
- Electricians
- Roofers
- Plumbers
- Mechanics
- HVAC Technicians
- Landscapers
- Handymen
- Event planners
- Caterers
Not sure where to start? Learn the basics in our complete guide on how to create invoices before customizing your template.
Sample
FAQs
Yes. Our Labor and Materials Invoice Template is completely free. No credit card required. No sign-up required to download or use. You are free to save it, edit it, or modify it to fit your needs.
Possibly. To edit an XLS or a Word document, you may need Microsoft Office installed on your computer. You can also possibly use Google Docs Online with your Google account
For help using Labor and Materials Invoice Template, check out our resource at How to create invoices, which covers everything you need to know to make your own invoices.
If you just need to generate invoices online without downloading anything to your phone or computer you can use our Free Invoice Generator