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Transcriptionist Invoice Template

A transcriptionist invoice is given to customers or businesses after transcription services have been successfully rendered to the client or company. Transcription is charged on a per audio-minute basis, with other rates that can be added on for excessive background noise, strong accents, multiple speakers, exceptionally complex words, and other factors that can heighten difficulties of the transcription job.

Yes    No

Same as Company Address

DescriptionPriceQtyAmountTax
Subtotal
Discount
$
%
Tax
$
%
Shipping
Total
Account/unlimited
Account/unlimited

Table of Contents

What is a Transcriptionist?

A transcriptionist listens to recorded audio and converts it into text by means of typing or writing. Transcriptionists are usually found in medical and legal industries but can work in an extensive number of fields to convert speech from interviews, manuscripts, speeches, articles, and phone conversations into words. They have strong typing and listening skills to account for fast speaking and the necessity of typing accurately. Transcriptionists are often able to work from the comfort of their homes, as audio files can be downloaded via the internet.

Types of Transcription

Medical Transcriptionist

Medical transcriptionists take audio recordings that were made by doctors and other health care professionals and turn them into written reports and other administrative documents. Transcriptionists with a medical focus have higher expectations than others and can be expected to hold one (1) or more certifications, understand complex medical terminology, and have an exceptional level of detail to safeguard against grammatical mistakes and other mishaps which can cause serious repercussions.

Legal Transcriptionist

Legal transcriptionists listen to legal proceedings and other recorded audio files that consist of legalese spoken by attorneys and other legal professionals. Court reporters are very similar to transcriptionists, but the significant difference is that they record what is happening in a court the exact moment words are spoken. In contrast, the transcriptionist uses a recording. In addition to converting proceedings, transcriptionists can prepare, proofread, and draft legal documents. Due to the professional nature of the job, legal transcriptionists are required to have formal education and accompanying certifications.

General Transcriptionist

Everything that isn’t in the legal or medical field can be considered “general transcribing.” This may or may not require official certification or licenses, although acquiring said certification(s) can be beneficial for those applying to open job positions. Common industries in which transcriptionists can be found include:

  • Real Estate
  • Law Enforcement
  • Insurance
  • Finance & Banking
  • Education
  • Energy / Engineering

How to Become a Transcriptionist

In the field of general transcribing, the only requirements may be strong typing skills, a keen ear for listening to obscure and arduous words, and a great work ethic. These are the jobs that often appeal to those that desire to work from home or “test the waters” to see if transcribing is the career for them. For aspiring medical or legal transcriptionists, formal education and certifications should be considered mandatory. A complete list of schools approved by the American Association of Electronic Reporters and Transcribers (AAERT) can be found here.

The following are a few popular schools and programs that can give students the necessary education for beginning their transcribing career:

Transcriptionist Salary & Hourly Pay ($/hr)

Legal Transcriptionist

Medical Transcriptionist

General Transcriptionist

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