Payment Reminder Invoice Template
A payment reminder invoice is a follow-up billing document sent to inform a client of an outstanding payment. The invoice contains fields and information that was included in the original invoice issued to the client, with the addition of a letter politely and professionally reminding the client of the total amount that is due, the number of days in which the client has to pay before repercussions, any late fee(s) that have accrued, and the contact information of the invoice issuer if the client has further questions.
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Payment Reminder Templates
LETTER TEMPLATE:
Name of Sender Job Title of Sender Company Name Company Address State/City/Zip Date Written Name of Recipient Address of Recipient State/City/Zip Re: First Notice of Late Payment Dear (Recipient Name): This letter is a reminder of the payment you owe, in the amount of (amount owed), which was due on (original due date). Please send the payment in the form of (preferred payment type) along with your account information. Included is an invoice with the amount due, as well as a stamped and addressed envelope for your convenience. If you have already paid, please disregard this notice. However, if you still owe the stated amount, please make a payment immediately. We appreciate your tentativeness on the matter and apologize for any inconvenience. Sincerely, (Sender’s Name and Signature)
EMAIL TEMPLATE:
Email Subject: Late Payment for Account Number (Recipient Account Number) Hello (Recipient Name), This email is to remind you of an unpaid invoice for account number (Recipient Account Number) previously due on (Original Payment Due Date). Please make your payment of (Amount Owed) to the corresponding account immediately. Attached is a copy of the invoice for your convenience. If you have any questions or concerns regarding the invoice or similar matters, do not hesitate to reach out to us at (Company Phone) or via email at (Company Email). Thank you, (Sender Name)
MORE SAMPLE TEMPLATES:
Looking for more script templates? Overdue payment reminder samples can be found in the following articles:
- Fluidly’s “Overdue payment reminder template“
- Fundera’s “How to Ask for Late Payment Professionally (5 Email Scripts)“