Office Cleaning Invoice Template

An office cleaning invoice is a document used by professional cleaners for the purpose of stating the work that was done and the total cost owed by the client. Office cleaners often work on a contract basis, cleaning an office on a daily, weekly, or monthly basis. Cleaners charge for their services on an hourly basis or by the square foot, with average rates hovering between $.07 and $.15 sq.ft.

Cleaning companies typically sign a cleaning contract with the office tenant(s) or owner that outlines the frequency of cleanings, what days the office(s) will be cleaned, what supplies will be provided by the hiring company (if any), and a detailed checklist specifying exactly what areas/materials are cleaned at varying time intervals.

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How much to Charge for Office Cleaning

Charging a simple flat square foot rate for all offices is a recipe for failure. While providing a flat fee is definitely plausible (and recommended), the rate should be provided to clients in a quote after doing a complete walkthrough of the office. Additionally, the number of tasks requested (bathrooms, window cleaning, dusting, etc.) weigh heavily on the time a cleaning crew will need to spend working in order to complete all tasks.

Although charging on a square foot basis is more common for commercial office cleaning, newly established companies should price their services on an hourly basis. Doing so allows the company to benchmark the time it takes them to complete differing square footages with alternating levels of service, as well as identify the material and labor costs differing jobs require.

With an understanding of the cleaner’s production rate (avg. square feet per hour) and costs, the business can start to establish their rates. Take any monthly square foot rate, say $.15/sq.ft, and multiply it by the total office size (10,000 sq. ft.). The pay, in turn, would be $1,500 per month. If the company knows it can complete 2,500 sq. ft/hour, it will be dedicating four (4) hours per cleaning. If the company arranged to clean the building on a daily basis (five days a week), the total labor dedicated would be twenty (20) hours a week (5 times a week x 4 hours). Multiply the value by four (4), and the total monthly labor would equal one-hundred (80) hours a month. Leaving the hourly rate to be $18.75/hr ($1,500/80 hours).

If $18.75/hr covers the cost of purchasing cleaning supplies, the employee’s wages, and gives a decent profit margin, the value can be kept. If not, the per-square-foot rate should be increased until profit is made or the company should work to improve its production rate.

Office Cleaning Checklist

DAILY
WEEKLY
MONTHLY
Dust furniture, desks, chairs & cabinets Dust window ledges & tops of partitions Clean baseboards, carpet edges, & corners
Damp wipe all horizontal surfaces Dust all vertical surfaces of desks, tables & other furniture Vacuum / Clean upholstered furniture
Clean fingerprints from entrance / bathroom glass Clean & sanitize all toilets, urinals, & showers Deep clean all carpeting
Vacuum carpeting / floors Sanitize telephones, desks, & door handles Dust blinds & high reach areas
Empty waste containers & remove trash Restock toilet paper, soap, paper towels, & other supplies Mop + buff all hard surface floors
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