Hotel Room Invoice Template
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A hotel room invoice bills customers who stayed in a hotel, motel, resort, or other accommodation on a per-night basis, plus any added fees from room service, housekeeping, wifi, parking, gym use, or other additional amenities requested or used by the guest. Upon check-in, the receptionist will typically record the guest’s payment information and bill each fee at the time of service. Upon checkout, the guest will be presented with the invoice (in receipt format) containing the total dollar amount charged to their debit or credit card.
PDF, 
Excel & 
Word) or create one online!Common Hotel Room Fees
The fees hotels charge their guests are often a double-edged sword, as they can provide an exceptional amount of increased revenue yet have the potential of considerably upsetting the guests that stay there. Oftentimes, finding a happy medium is plausible – including a few (but not all) of the fees below.
- Minibar restocking
- Resort fees (highly controversial)
- Early check-in and check-out fees
- Gym/pool fee
- Wifi
- Parking fee
What Should be Included in a Hotel Invoice?
The following should be itemized in a hotel statement before delivering to the guest:
- Fields for the hotel and guest’s contact information (names, addresses, emails, and phone numbers)
- An invoice number for organized invoice records for end-of-year accounting
- Number of nights stayed & the cost per night
- An area for additional fees and their associated costs
- Any taxes + other mandated charges
- Total invoice amount
Hotel Staff Salaries & Hourly Rates ($/hr)
Hotel Manager
- Salary: $114,294/yr
- Hourly rate: $55/hr
(Source: Salary.com) Desk Clerks
- Salary: $29,745/yr
- Hourly rate: $11.27/hr
Not sure where to start? Learn the basics in our complete guide on how to create invoices before customizing your template.
Sample
FAQs
Yes. Our Hotel Room Invoice Template is completely free. No credit card required. No sign-up required to download or use. You are free to save it, edit it, or modify it to fit your needs.
Possibly. To edit an XLS or a Word document, you may need Microsoft Office installed on your computer. You can also possibly use Google Docs Online with your Google account
For help using Hotel Room Invoice Template, check out our resource at How to create invoices, which covers everything you need to know to make your own invoices.
If you just need to generate invoices online without downloading anything to your phone or computer you can use our Free Invoice Generator