Personal Trainer Invoice Template

The personal trainer invoice is used to submit and request payment from a client. A personal trainer is commonly paid by the session, usually sixty (60) or ninety (90) minutes, on a recurring basis. Unlike a fitness instructor, a personal trainer will commonly have a close and long-term relationship with their client while assisting them with their diet and well-being.

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Fitness Instructor – For contractors that work directly for gyms to help with members using machines and equipment properly.

Where Do Personal Trainers Work?

Personal trainers can be employed through a wide range of organizations, a few of which include:

  • Gyms
  • Community centers
  • Universities
  • Spas
  • Client’s residences
  • Retirement homes
  • Hospitals

Personal trainers can essentially train their clients in any location so long the place of training has the equipment and space to fit the trainer’s needs.

Becoming a Certified Personal Trainer

The three (3) most common avenues people take to becoming a personal trainer are 1) 4-year exercise science program, 2) 2-year personal training program, and 3) certification program. While most personal trainers will achieve certification at one point, the level of education preceding the certification is a large differentiator. There are many organizations that are accredited, however, before an individual should begin studying for a certification exam, the student should take the time to understand which area of personal training they want to focus on.

Types of Certifications

The following are three (3) popular online personal training/certification programs: NASM (National Academy of Sports Medicine)

  • Length: 10 – 12 weeks
  • Cost: $699 to $1999 (Four pricing options)
  • Passing score: 70/100

ACE (American Council on Exercise)

  • Length: Three (3) to four (4) months of exam prep
  • Cost: $299 to $499 (Two pricing options)
  • Passing score: 500/800 (90 questions correct out of 125)

ISSA (International Sports Sciences Association)

  • Length: ~10 weeks
  • Cost: $599
  • Passing score: 75% (Total of 160 questions)

Upon earning their certification, trainers can begin applying for open personal training jobs.

Personal Trainers Near Me

When looking for a local personal trainer, it is important that the trainer has the necessary qualifications and certifications to ensure the safety of those they train. Equally important is that the trainer meets the goals and personality of the person they will be training; losing weight, building muscle/strength, and long-distance running may all warrant a trainer with a different set of skills and specializations. For finding personal trainers that are certified through ACE, use the “Find an ACE Pro” trainer search tool. Additionally, the tool can be used to determine the qualifications of trainers found through different search platforms. Another popular online trainer platform is, which provides personal trainers by distance to an entered ZIP code.

Personal Trainer Salary & Hourly Rate ($/hr)

Salary: $54,650/yr (Source: United States Bureau of Labor Statistics) Hourly Rate: $31/hr (Source: