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Hourly Rate Invoice Template

An hourly rate invoice provides service businesses, freelancers, and contractors a means of giving clients a detailed breakdown of the hours dedicated to a certain task or project. In order to provide sufficient information for the client, it is important that hourly-based invoices contain three (3) pivotal pieces of information, which include 1) what was charged, 2) how it can be paid, and 3) when it has to be paid by.

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Table of Contents

Hourly Rate vs. Flat Fee

The two (2) most common methods of charging are via an hourly rate ($/hr) or by a single flat fee that is paid upfront or after work has been completed. The two options come with pros and cons and are better utilized by certain professions.

Hourly rate – A straight-forward dollar amount that is multiplied by the number of hours dedicated towards a certain project or task. Although this option is simple, it can result in workers being less motivated (why complete something faster if the pay is the same?), and can result in a client over-paying.

Flat fee – Charging a single amount for a job is, like an hourly rate, relatively easy to conceptualize. However, those looking to charge a single fee for their work need to have completed a job several times to ensure they know the amount of time it takes and any pitfalls to avoid being underpaid for a job that takes longer than expected.

How to Calculate an Hourly Rate?

Identifying an hourly rate is important for both the employed and employers. Freelancers and contractors, for example, need to have a solid understanding of their finances in order to charge a rate that allows them to cover living expenses while maintaining as an attractive option for prospective clients. For employers that have salaried employees, budgeting and accounting are essential pieces of the business puzzle – it is vital the hourly rates paid to employees allows for sufficient profit.

How is the value calculated? For those looking for an unadjusted rough value, one can take the yearly salary value (let’s say $50,000) and divide it by 2, and then 1,000 (or just divide it by 2,000 if a calculator is handy). So $50,000 divided by two (2) equals $25,000, then, to divide by 1,000, simply move the decimal place to the left by three (3) places, resulting in an hourly wage of $25/hr.

To use a method that allows for the consideration of vacation days and other factors, first determine the number of weeks that will be worked in a year (the average is about 50, allowing for two (2) weeks of vacation). Then, identify the number of hours that will be worked in a single week (the average is 40 hrs/week). Multiply the two (2) values. In this case, it would be (50 weeks x 40 hrs/week = 2,080 hours a year). Now, take the yearly wage and divide it by the value found before. Using a yearly salary of $50,000, the worker’s hourly rate would be 50,000/2,080 = $24.04/hr.

Salary to Hourly Rate Table

Table assumptions: Working five (5) days a week, forty (40) hours a day, and not accounting for holidays or vacation days.

Yearly Salary

Hourly Rate

Monthly Income

$30,000

$14.42

$2,500

$35,000

$16.83

$2,917

$40,000

$19.23

$3,333

$45,000

$21.63

$3,750

$50,000

$24.04

$4,167

$55,000

$26.44

$4,583

$60,000

$28.85

$5,000

$65,000

$31.25

$5,417

$70,000

$33.65

$5,833

$75,000

$36.06

$6,250

$80,000

$38.46

$6,667

$85,000

$40.87

$7,083

$90,000

$43.27

$7,500

$95,000

$45.67

$7,917

$100,000

$48.08

$8,333

Hourly Rate Calculator

For those that need to calculate an hourly rate fast and don’t want to rely on math in order to get it right should make use of Calculator.net’s Salary Calculator. It allows the user to input a weekly, bi-weekly, monthly, quarterly, or yearly salary, the number of holidays/vacation days a worker is allotted in a year, and the number of days and hours worked in a week to determine the individual’s hourly rate.

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