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Catering Invoice Template

A catering invoice goes to a client after an event is correctly supplied with food, drinks, and staff to serve the guests. A caterer is requested by a client before an event with enough time to prepare the ordered items. For smaller events, two (2) days to a week should suffice, but for larger events (like a wedding), the caterer may need two (2) weeks to a month to assemble what is needed.

Table of Contents

What is Catering?

Catering is when an individual or company provides food and drinks to an event such as a wedding, banquet, or other occasions. If the food is to be made on-site, the caterer will be responsible for hiring the chef and for the servers to distribute the food.

Catering Events

  • BBQ
  • Corporate Event
  • Family Reunion
  • Holiday Party
  • Wedding (most popular)

Catering Types

  • Bento (sushi-style)
  • Buffet
  • Food Truck
  • Full Service (most popular)
  • Office Catering
  • Restaurant
  • Take-Away

Does a Caterer Need to be Licensed?

A caterer needing to be licensed depends entirely on how they prepare and supply the event with food and drinks.

Food License

  • Required – If a caterer is to be preparing the food themselves, a license is required in all 50 States. The caterer will be required to apply through their local municipality and State while also registering with the FDA (effective December 12, 2003, CPG Sec. 110.300)
  • Not Required – If the caterer acts as the middle person and provides food prepared to serve, then a license is not required.

Drink License

  • Required – If the caterer is to be serving alcoholic beverages, a license is required. Obtaining a liquor license is not easy in most States and will require hefty fees and a thorough background check.
  • Not Required – If the caterer is to be serving non-alcoholic beverages, a license is not required. The caterer can purchase soda and juice drinks from a wholesaler or Sam’s club and re-sell them to the event’s host.

Caterer Salary & Hourly Rate ($/hr)

Salary: $34,861 (source: glassdoor)

Hourly Rate: $12.26/hr (source: payscale)