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Event Planner Invoice Template

An event planner invoice is used by part-time and professional planners to record the expenses incurred by planning an event. Due to an average event’s complexity and wide range of potential costs, an invoice for event planning should contain many line items to allow for expenses to be broken down by type. To provide clarity for the client, the designer should separate the cost of the event planning service from the labor and material.

By Type (8)




Table of Contents

What is Event Planning?

Event planning is the complex task of arranging a convention, party, tradeshow, wedding, ceremony, or other gatherings from beginning to end. The event planner will most likely have the following responsibilities depending on the type of event:

  • Creating a detailed timeline
  • Staying within a pre-determined budget
  • Seek bids from caterers, venue providers, staffing companies, etc.
  • Contacting and reserving special guests and entertainers
  • Transportation to and from the event
  • Ensuring guest safety & receiving the necessary permits

Becoming an Event Planner

Before diving into the career head-first, many planners start by volunteering to plan a community event such as a fair or contest. This allows the planner to see if they enjoy the process from beginning to end and can see themselves doing it for a career. Another recommended option is shadowing a professional event planner. Not only will this build the necessary skills for striking out on their own – it will show the true day-to-day life the career provides.

What college degree(s) apply to event planning?

Although earning a degree isn’t necessarily a requirement for beginning a career in planning, it can help set event managers apart and give prospective clients a feeling of safety in that the services they receive are reputable. Additionally, information learned in a university setting can allow planners to offer services they otherwise wouldn’t have known. The most applicable degree for those looking to be an event planner is in Hospitality Management. However, the following majors can provide students with the skills for entering into the profession:

  • Communication;
  • Public relations;
  • Marketing;
  • and Business management

Event Planner Salary & Hourly Rate ($/hr)

Salary: $57,850/yr

Hourly rate: $27.81/hr

(Source: United States BLS – “Meeting, Convention, and Event Planners”)