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Wedding Cake Invoice Template

A wedding cake invoice is a piece of paperwork that documents the total costs associated with providing a cake for a wedding celebration. Unlike standard birthday or celebratory cakes, wedding cakes involve a significant amount of labor. They are often only prepared by bakeries and individual bakers specializing in making this type of cake. In addition to creating the cake, bakeries often provide cake tastings and supply accessories such as stands and utensils for the main wedding event.

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Wedding Cake Invoice: How to Make Sure You Get Paid

A wedding cake invoice is a document that is provided by the baker to the couple getting married. The invoice should include the total cost of the cake, as well as any delivery or set-up fees. If there are any changes that need to be made to the order, the couple should contact the baker as soon as possible to avoid any misunderstandings. The wedding cake invoice is typically due at the time of delivery, or when the cake is picked up from the bakery.

Pricing Factors

Many couples strive to have as unique a wedding as possible because marriage is a special occasion. In addition to the theme, outfits, and location of the wedding, the look of the cake is often a mark of the couple’s personality and preferences.

To cater to customers’ unique requests, bakeries provide a wide range of options allowing the couple to select the cake’s size, ingredients, and style. The ultimate price of a cake will depend on a range of factors.

The most common pricing factors include:

  • Size
  • Number of tiers
  • Ingredients
  • Design / color / shape
  • Delivery time

Wedding cakes cost anywhere from $300 to $700, although extravagant wedding cakes can easily cost upwards of $1000. A cake is typically priced relative to the number of servings (or slices) it will provide. To account for extra servings, cakes are either increased in diameter, height, or a combination of the two.

Wedding Cake Cancellation Policy

Most bakers require a retainer for a wedding cake because this type of cake tends to come at a higher cost. Many will keep a percentage of the retainer or the entire retainer if an order is canceled for any reason. Many will also require full payment for cancellations that occur within a certain number of days before the event. Research how other bakers are charging in your area before setting your prices and working out your cancellation policy.

Wedding Cake Tastings

At a wedding cake tasting, the spouses-to-be will sit with their cake baker to taste various cake flavors, fillings, and frostings. Generally, the tasting lasts an hour.

At a cake tasting, the baker and client will discuss decorations for the cake, such as toppers and flowers, too.

Wedding Cake Flavors and Suggested Pairings

  • Vanilla
    • Vanilla
    • Chocolate Mousse
    • Coconut
    • Strawberry
    • Passion Fruit
    • Lemon Curd
    • Amaretto
    • Fruit or Berries
  • Chocolate
    • Caramel
    • Toffee
    • Espresso
    • Raspberry
    • Vanilla
    • Dark Chocolate
    • White Chocolate
  • Funfetti
    • Vanilla
    • Cream Cheese
    • Strawberry Jam
  • Lemon
    • Berries
    • Cream Cheese
    • Vanilla
  • Spice Cakes
    • Molasses
    • Maple Syrup
    • Honey
    • Toffee
    • Amaretto
    • Hazelnut
  • Almond
    • Caramel
    • Lemon
    • Toffee
    • Cinnamon
  • Pink Champagne
    • Raspberry
    • Lemon
    • White Chocolate
    • Vanilla
  • Red Velvet
    • Vanilla
    • Cream Cheese

How to Safely Transport a Cake

After all the hard work that goes into creating a wedding cake, the last thing a baker needs is to have their creation smudged or destroyed due to poor delivery planning. To safely deliver a completed cake (disassembled or assembled) to the wedding location, consider the following:

  • Pre-stack the cake tiers + insert dowels to ensure structural stability
  • Chill the cake in a refrigerator for a minimum of one (1) day
  • Turn the car’s A/C on high
  • Add an anti-skid mat to the vehicle
  • Drive safely and take turns very slowly

If the above instructions are followed and the cake was baked correctly (not under or overcooked), it should have a smooth, trouble-free trip to its final destination.

What to Include in a Wedding Cake Invoice

When you are creating a wedding cake invoice, you will need to list all of the ingredients that you used, the cost of each ingredient, the time it took you to make the cake, the delivery fee, and any other miscellaneous fees. You will also need to list the total cost of the cake. Here are the essential elements of a wedding cake invoice:

  • Baker’s name and contact information
  • Client’s name(s) and contact information
  • Date
  • Invoice number
  • Description of cake (number of tiers, number of servings, flavor, filling, frosting flavor)
  • The total cost of materials and services (including set up and pick up)
  • Applicable taxes
  • Payment methods accepted (e.g. credit card, credit card, check, cash, PayPal)
  • Payment terms (including due date)

Wedding Cake Statistics

  • The average cost of a wedding cake is $500.
  • The average cost of a wedding cake per slice is $4.
  • The average wedding cake serves 100 people.
  • The average wedding cake is 3 tiers.
  • The average wedding cake weighs 4-5 pounds.