Production Assistant Invoice Template
A production assistant (PA) invoice is a billing document used in the film, television, and music industries to list the hours spent on a set assisting the production executives, running errands, and generally completing any miscellaneous tasks around the set and offices. When hired for a production, independent production assistants will typically charge on an hourly ($/hr) basis.Make a Free Invoice Now
How to Create a Production Assistant Invoice for Your Next Film Project
A production assistant invoice is a document that is used to request payment for services rendered during the production of a film or television show. The invoice should be signed by the production assistant and sent to the production company’s accounting department. The production company will then issue payment to the production assistant for the services rendered.
What Does a Production Assistant Do?
Production assistants are generally viewed as a “jack of all trades” on film sets, as they can do relatively anything they are requested, short of tasks that require professional training. People interested in a film career often take job openings for PAs to provide a springboard for launching them into related professions such as cinematographers, directors, actors, and other production positions.
Duties of a Production Assistant
On set or in the office, PAs can be expected to handle the following responsibilities:
- Run errands
- Manage/order catering
- Provide around-the-set transportation
- Make and answer phone calls
- Coordinate travel for cast and crew
- Set up and break down the set
Above are only a few of the tasks a PA might be asked to do. PAs are generally hired to do the tasks the other workers don’t want to do or don’t have the time to do. This is the reason they are one of the most valuable members of the set.
Becoming a Production Assistant
There are no set education or experience requirements for becoming a production assistant. The more related experience a PA has on their resume, the higher their chances of landing a job. Those genuinely determined to make it into the film or television industries can pursue formal education by earning a degree in film, communications, or videography. While this doesn’t guarantee a job, it will improve applicants’ desirability in comparison to other applicants.
Production Assistant Salary & Hourly Rate
The average salary and hourly rate of a PA are mainly dependent on 1) the PA’s experience, 2) the budget of the production, and 3) whether the position is full-time or contracted. According to Salary.com, the average PA earns a salary of $30,296 to $32,979 a year. Salary: $33,418/yr (source: Salary.com) Hourly Rate: $17.58/hr (source: Indeed)
Invoicing as a Production Assistant
The production assistant may also be responsible for collecting payments from other crew members and delivering the payments to the production company. The production assistant may also be responsible for keeping track of expenses incurred during the production and submitting these expenses to the production company for reimbursement. The purpose of the production assistant invoice is to provide a detailed accounting of the production assistant’s services rendered and the associated costs. This invoice should itemize all services provided, including but not limited to: set-up and break-down of equipment, transportation of equipment and supplies, on-set assistance, and any other services as specified in the contract.
What to Include in a Production Assistant Invoice
A production assistant invoice typically includes the production assistant’s name, contact information, and the dates of the services rendered. It also includes a description of the services provided, the total amount due, and the method of payment. A production assistant invoice typically includes the following information:
- The name and contact information of the production assistant
- The name and contact information of the production company
- The dates of the production
- The production assistant’s hourly rate
- The number of hours worked
- The total amount due
This information is typically clearly listed on the invoice so that both the production assistant and the production company can easily see what is owed.