Installation Invoice Template

An installation invoice is sent by a contractor that provided the service of installing / implementing an appliance, device, or material. The installer will send an invoice with a breakdown of the cost of materials, labor, and travel (if any). Installation Work Order – To make an estimate and get consent to perform an installation for a client.

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Installation Invoices: By Type (4)

Popular Installation Types

  • Air Conditioner;
  • Blinds;
  • Cabinets;
  • Carpets;
  • Doors;
  • Garage Door Opener;
  • Gutters;
  • Dishwasher;
  • Operating Systems (Linux, MacOS, Windows 10, etc.);
  • Flooring (laminate, hardwood, tiles, etc.);
  • Roofing;
  • Siding;
  • Thermostat
  • Toilet; and
  • Washer/Dryer.

How to Provide an Installation and Get Paid

Step 1 – Give an Estimate

Either drive to the location or speak to the client over the phone to get an accurate idea of what needs to be done. The client should understand over-the-phone estimates are rarely 100% accurate.

Step 2 – Get Consent

Wait to hear back from the client. If they approve of the estimate that was given, have them sign a contract so you can begin the installation.

Step 3 – Begin Work

Head to the location where the installation will take place. Typically, the client will have the appliance/product waiting to be installed at the location. If not, picking up and delivering the product should be factored-in and included in the invoice. Unless the installer is being paid a one-time flat fee, they should record the number of hours it takes to complete the installation and track all other material costs as well (this will be needed for the invoice in the next step). Once the job has been completed in-full, it’s time to receive compensation for the work.

Step 4 – Get Paid

Complete and send the invoice to the customer. Include the terms on the invoice so the client understands how much time they have to pay the invoice in full.

Step 5 – Keep Invoice

Hold onto the invoice for a minimum of two (2) years, although longer is recommended. Having a record of working with the client prevents against liability and serves as proof to exactly what was charged, and why.