Event Staffing (Management) Invoice Template

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An event staffing invoice is a form listing all services that were provided to a customer that included one or more people to staff an event or venue.

Table of Contents

Related Invoices

Event Space Rental Invoice – For the purposes of billing a client for property used as a place to hold an event (weddings, graduations, bar mitzvahs).

Event Planner Invoice – For the purposes of billing a client for event planning services.

Event Staff and Job Description

A person hired to work on an event staff is signing up to handle a multiple of duties that include waiting on guests, hanging jackets, setting up venues, decorating, and providing well balanced hospitality. Event staff are trained to serve others in every capacity in order to adapt to any type of event that may be held. Event staff are hired to perform the following services:

  • Check-in patrons (ticketing and registration)
  • Bartend (make and serve beverages)
  • Wait on tables (restaurant style serving)
  • Cook in the kitchen
  • Park cars

Hiring Event Staff

When needing to expand and bring on more people to your staff, creating a solid vetting process is the best strategy to finding the best qualified people.

Step 1 – Create an Your Employee Description

Should detail the character qualities you want in a person including their work ethic and all the skills that you require them to have. If past experience is needed in order to get the job, state that references will need to be provided.

Step 2 – Hire an Accountant

An account will help you understand the legal obligations when it comes to hiring part time and full time event staff personnel.

Step 3 – Hire a Lawyer

You’ll want to create a non-disclosure agreement that you will want signed before a person is hired on your team. By signing an NDA, it will help you protect any intellectual property you may have and it will protect the clients you serve.

Step 4 – Make Applying Easy

Make it easy for all applicants to apply. The more applicants you receive the better chances you will find better qualified people for the job. Providing a terminal to allow applicants to apply online is the best and fastest option. Try asking all applicants to include a 2 minute introduction of themselves when submitting their application. The video will give a glimpse of their personality and professional look.