Free Invoice Templates (500+) PDF, Word, XLS

Our invoice templates are organized by category for easy navigation.  They are 100% free to use, no credit card required, no email address required for instant download.  For a listing of all 500+ Invoice Templates, go here

By Category (15)

Billing

Consultant

Design

Event Planner

Film Crew

Freelance

Hourly Rate

Independent Contractor

IT

Medical

Payment Due Invoice

Property Management

Sales

Service

Teacher

How to use an Invoice Template

When using an invoice template, start with your business details. That means your name, address, contact info, and your logo if you have one. This ensures that you first add your name, logo (if you have one), address, and contact information so every invoice is clearly linked to your business. Give each invoice a unique number, include the date you sent it, and set a clear due date so there’s no confusion. List what you’re charging for in a simple, itemized way. Include descriptions, quantities, rates, and totals, and don’t forget to add any taxes or discounts if they apply.  Make sure to specify payment terms, such as net 15 or net 30, and let the client know what payment methods you accept. If you charge late fees or have any notes, include them too. Once you’ve filled everything out, double-check it for mistakes, save a copy for your records, and send it off right away. Staying organized with your invoices helps keep your cash flow steady and avoids headaches down the road.

Invoice Generator vs. Invoice Templates

Invoice templates are pre-designed documents that can be downloaded and customized to the user’s needs. A third-party app, such as a PDF editor or word processor, is required to edit the fields manually.

An invoice generator is a software tool that streamlines this process by creating a custom invoice based on user input. The fields are automatically populated with data the user is prompted to enter, saving time and reducing errors in the process.

One important benefit of using an online invoice generator is direct integration with payment processing platforms. This allows the recipient to immediately pay the invoice according to options offered by the seller, such as credit card, ACH transfer, or digital wallets.  If you want to professionalize your invoicing process, use our free generator.

How to make an Invoice (7 steps)

Step-by-step instructions for creating an invoice from a template using our library.  For a complete guide on how to make an invoice in other formats or using applications, or what to include on an invoice user our free guide “How to make invoices”

Step 1 – Search for a template

Step 2. Select a format (Word, Excel, PDF, or Google Docs)

Step 3. Download to your computer or mobile device

Step 4.  Open the saved invoice from your device

Step 5.  Fill in the invoice details

Step 6.  Save the invoice

Step 7.  Send the invoice to the client for payment

Send the invoice to the client via email, text message, mail, or hand deliver it to them to request payment.

By Type (500+)

Browse our full library of more than 500 free invoice templates.  Listed below alphabetically.

Sample Invoice

Not sure where to start? Learn the basics in our complete guide on how to create invoices before customizing your template.